M&A Checklist and Best Practices Toolkit


Deven Software brings you a comprehensive M&A Checklist and Best Practices Toolkit that will guide your M&A activities from target evaluation through post-merger integration.

There are 16 tools in our M&A Checklist and Best Practices Toolkit, focusing on the following areas:

1) tracking and ranking of targets, and reporting statuses to your executive team
2) prelim and full due diligence checklists for selected targets for a deeper dive
3) integration planning and execution of closed deals
4) integration checklists by major functional areas
5) templates, forms and reports ready for immediate use
This toolkit is designed for both new and experienced M&A and integration teams and can be easily customized to fit your organization’s needs.  Along with the tools and templates comes a step-by-step guide on how to implement the toolkit and manage each of the three areas above.

This toolkit is also available for our EMA-Transact and EMA-Integrate software applications to help you quickly setup a reusable template and process library . Consulting and training is also available from our M&A subject matter experts to help you with customization, implementation and knowledge transfer.

The M&A Checklist and Best Practices Toolkit is available for purchase and immediate download by clicking the Buy Now button on this page. Customers also receive a 12-month subscription to our Update Service. This ensures you receive the latest content and updates as soon as they are released.

The M&A Checklist and Best Practices Toolkit includes the following:

START HERE – Instructions and Tips

This document gives an overview of each tool that is included in the package, as well as some general tips and definitions.

M&A Process Map

This is a general high-level process map that shows responsibilities of various functions at each stage in the M&A process. It is always a good idea to establish a process and tollgates for your company, and to get agreement from leadership on the process. This helps to ensure clear definition of roles and responsibilities, and also supports communication throughout the process. A more detailed level will also need to be defined and agreed upon for each step.

Acquisition Tracker

This is a tool to track all potential and historical targets. The first tab is an executive summary tab that will be used for the M&A Opportunity Funnel – Executive Summary document (see below). The second tab is to track all active targets and the last tab is to track all targets that have been abandoned / passed on and the ones that have closed (color coded). The tracker is very important, especially when there are multiple companies being researched. Keeping the comments, last action and next steps fields up to date will really help in communicating to leadership and ensuring that there is follow-through at each stage.

Acquisition Ranking Tool

This tool is useful to score and rank potential targets, to give a quantitative perspective of which ones to focus on. This is not meant to be an absolute determination of the best companies to pursue, but is a quantitative view of how the prospective targets rank against each other, based on criteria that you set. The criteria and scoring should be customized for your business and its corporate strategy and vision.

M&A Opportunity Funnel – Executive Summary

This is a template to use for periodic Executive Updates. It allows you to show each target and its stage in the process, give a one-page summary of those targets (slide 3, which is cut and pasted from the Acquisition Tracker (see above) and detailed company summary slides for each company. The last slide in the appendix gives a detailed description of what is involved at each of the 5 stages.

Desktop (Preliminary) Due Diligence

This document describes the goals and process of Desktop Due Diligence. It is a general guideline that should be customized for your business and the specific target you are reviewing.

Key Employee Retention Plan

This is a template to use for planning which key employees should be retained and how to retain them. This plan should be finalized, including both companies’ key employees, soon after the Letter of Intent (LOI) is executed for a specific deal.

M&A Due Diligence Checklist

This is a comprehensive due diligence checklist by function. You should work with each functional leader in your organization to customize it as a standardized list for all deals for your organization and then slightly tweak it for each particular target company.

M&A Integration Methodology (eBook)

This document summarizes a refined integration approach, based on best practices within several different industries, as well as a wide range of deal sizes. It outlines, in detail, how to implement this framework and methodology step-by-step. While the methodology is very disciplined and structured, it is also flexible enough to easily customize and scale for each specific deal.

Communication Plan

This is a communication plan template for a merger or acquisition. It guides you through what you need to consider, how to keep messaging consistent and what bases need to be covered, minimally.

Workstream Charter

This is a template for developing workstream charters. A charter should be written by each workstream team during or shortly after the integration planning kick-off orientation. More information about this is in the M&A Integration Methodology eBook (see above).

Integration Playbook for Core Functions

This is an integration playbook, or integration task list, for the core functions. This is meant to serve as a starting point and is not an exhaustive list – It should be thoroughly reviewed with each of the core function leaders and customized to use as a standardized list for all deals, for your company. The pertinent items will be used on the functional integration workplans and detailed out, as necessary. Additional actions, specific to a target / deal, will also be added to the functional integration workplans. More information about this is in the M&A Integration Methodology eBook (see above).

Integration Workplan Template

This is the template that each workstream will use to develop their integration action plans. The first tab should be used for Phase I / Day I items. Some workstreams will not have any actions to execute on Day 1, but many will. The second tab should be used for all other actions. The phases can be tracked by Start Date. The level of detail under each major action is up to the workstream leaders.

Workstream Cross-Functional Dependency Log

This log should be used by each workstream to track and resolve all cross-functional (cross-workstream) dependencies during integration planning and execution.

Workstream Risks & Issues Log

This log should be used by each workstream to track and mitigate / resolve all risks / issues.

Workstream Status Report

This template should be used by each workstream for regular status reports to the Integration Leader. Typically reports are submitted weekly.